Agenda/Speakers

What is the Agenda/Speakers section?

The Agenda/Speakers section is where the event programme and speakers are configured. This section has the following sub-sections:

1. Sessions

2. Sessions categories

3. Spekaers

4. Speakers categories

5. Export/Import

How to add a speaker to an agenda session?

In order to link a speaker to a session in the programme, they must first be registered via the panel.

See how to add speakers to my event

Once the profiles have been uploaded, follow these steps:

• Access the Agenda/Speakers section located in the left-hand side menu of the panel.

• Go to the Sessions section. You can create a new session or edit an existing one.

• Within the session details, on the right-hand side of the screen, you will see a section called Speakers. Click on the SELECT SPEAKERS button and choose from the list that appears in the pop-up window. You can search for speakers by text and select one or more. Remember to click on the ACCEPT button to save your changes.

How to create programme sessions?

To create new sessions or edit existing ones, you need to access the Agenda/Speakers > Sessions section of the panel. If you wish to create a new session, click on the + NEW SESSION button. This will open a new page with details that you can fill in:

• Order: use numbers to indicate the order in which you want to show the session to your attendees.

• Name: enter the title of the session. This field is multilingual.

• Start date/Start time.

• End date/End time.

• All day: tick this option if the session takes place throughout the day.

• Scored: activate this option to make the session scored via the app/website. A scale from 1 to 5 will be displayed so that attendees can rate it. The results of the scores are not public; they can be reviewed from the management panel.

• Header: select this option if the session serves as a header for other sessions. It will be highlighted in the agenda.

• Choose an icon for the session: select an icon from the gallery that represents the session. It will be displayed next to the session title in the list and in the agenda details.

• Image: upload an image related to the session. We recommend that it be 375x150px (width x height). This image is displayed in both the event app.

• Streaming URL: enter the link to access the streaming platform if the session is broadcast live or recorded.

• Area: select the room where the session takes place. It must be created beforehand in the Areas section of the panel.

• Location: select the location where the session is held. It must be previously created from the Locations section of the panel.

• Description for the listing: this field is used to highlight information of interest about the session, such as a brief description, guest speakers or exhibiting companies. The content is displayed in italics in the list of sessions in the agenda, both in the app and on the website.

• Description: Describes the session. Allows HTML formatting.

• Categories: associate categories with the session to organise the information in the app/website and facilitate search filters for attendees. Sessions must be created in advance in the Session Categories section.

• Speakers: associate the speakers participating in the session. They must be previously created in the Speakers section. If you include speakers in the session, attendees will then be able to see the sessions they are associated with in the speakers' profiles.

• Exhibitors: select the exhibitors participating in or sponsoring the session. They must be previously created from the Exhibitors section of the panel.

IMPORTANT! Remember to click on the SAVE button to record the session. Once the session has been saved, you can edit or delete it whenever you wish. 👉 ¿Cómo puedo editar una sesión que ya está creada?

How can I edit a session that has already been created?

If you wish to edit an existing session, you must first access the panel > Agenda/Speakers > Sessions.

This page shows all the sessions that have been created. You can edit a session by clicking on it or on the edit icon to access the details page.

You can also delete the session by clicking on the bin icon.

Please note that if you clear your session, it will not be possible to recover the data.

How to upload resources to a session?

In order to include a resource (document, image, multimedia content, etc.) in a session, it must be created beforehand.

Sessions can be created from the panel > Agenda/Speakers > Sessions. Once the session has been created, you need to access the details to upload a resource. Resources are uploaded from the tab with the same name.

Click on the + NEW RESOURCE button to complete the relevant information. The following fields are available:

• Order: allows you to indicate the order of the resource within the session details.

• Text: this is the name of the resource.

• Audience: you can choose whether the resource is displayed in the app/web or not.

• URL: if the resource has a link, it can be included in this field.

• Description: text field that allows you to include a long explanation about the resource. Supports HTML language.

• File: upload the document, presentation, or image related to the resource.

• Resource icon: Select the icon for the resource. It will be highlighted in the session list.